Integrated Payments Built for Vacation Rental Management

Getting paid shouldn’t be complicated. Yet for most property managers, payments still live outside their PMS, requiring multiple logins, third-party gateways, and clunky workflows. This creates higher risk of downtime, data breaches, and missed chargebacks while adding hidden fees that make financial forecasting harder.

TrackPayments brings everything inside your PMS. It’s a secure, transparent, and centralized solution for managing payments, chargebacks, and deposits alongside reservations. No extra systems. No unnecessary fees. Just simple, reliable payment processing built for hospitality.

Why TrackPayments?

It’s always easier to stick with what you have than to change—until it isn’t. TrackPayments makes switching from your current solution a no-brainer.

  • Centralized processing
    Manage transactions, deposits, and chargebacks directly within TrackPMS. No more toggling between systems or reconciling across platforms.

  • Faster onboarding
    Go live in just a few weeks with only minutes of your time required. No messy transitions or downtime.

  • Transparent pricing
    With cost-plus pricing, you’ll always know what you’re paying. No hidden gateway or compliance fees, and clear daily statements.

  • Stronger security
    PCI-DSS compliance, tokenization, encryption, and advanced fraud detection tools protect your business and your guests.

  • Dedicated payments support
    Our payments specialists are on hand to help you resolve issues quickly and give you peace of mind.

  • Innovation that stays ahead
    From ACH payouts to owners to auto-reconciliation and alternative payment methods like Apple Pay and Google Pay, TrackPayments is continuously evolving with features designed for vacation rental managers.

Key Features

Learn more about TrackPayments in our Industry Insights blog.

Transparency & Insights

 

  • Real-time transaction monitoring and payment insights
  • Transparent pricing and fees
  • Straightforward statements with deep links

Chargebacks & Risk Management

 

  • All-in-one chargeback view
  • Embedded Chargeback notifications and resolution center
  • Folio auto-posting for chargebacks
  • Risk indicators and filters
  • AI response assistant (coming Q4 2025)

Operations & Efficiency

 

  • Integrated trust-compliant disbursements
  • Net-to-trust with month-end ops billing
  • Prelinked detailed deposits
  • Automatic reconciliation of owner ACH batches
  • Instant owner bank account validation

Owner Payouts & ACH

 

  • Integrated owner ACH
  • One-click ACH batches
  • Owner payouts with Plaid validation

Enterprise Access & Controls

 

  • Enterprise-level permission controls for teams and franchises
  • Consolidated tenant views
  • Tenant-specific access

Switching to TrackPayments was seamless, and it only took a few days for us to feel comfortable using the product. We save so much time not having to go back and forth between systems, and we appreciate the added support and security.

Abbie Hanchey

@Leatherwood Rentals Inc.

The most convenient part of the system is that everything is in one place. We love that we can see when a payment was flagged or declined and why. This helps us better assist customers and reduce fraud.

Peggy Pattavina

@CityLine Properties

From a numbers perspective, TrackPayments is a no-brainer. No missed chargebacks or declines, less downtime, and fewer fees. It just makes sense.

Jason Pratts

@Acme House Company
310M+

in payments volume processed

220K+

transactions completed

100+

property managers using TrackPayments

How It Works

Most property managers go live in 3–4 weeks with no downtime or data loss.

  • vacation rental management software Step 1.

    Sign a short addendum
  • Step 2.

    Provide basic financial documentation
  • Step 3.

    Let our team handle the rest

See the Bigger Picture

TrackPayments is part of our integrated hospitality platform, TrackSuite: